• Three or more years of administrative/office support experience
• Detail oriented with excellent organizational skills
• Extensive knowledge of Google Office Suite; database experience: Blackbaud preferred
• Ability to manage multiple responsibilities simultaneously and prioritize
• Excellent oral and written communication skills
• Exceptional people skills and phone etiquette
• Ability to work independently and as part of a team
• Sensitivity, discretion, and a sense of humor
• Knowledge of or experience in admissions and/or independent schools a plus
• Bachelor’s degree preferred
• Bilingual abilities (Spanish/English) preferred

• Correspond daily with interested parties via phone, e-mail, and mail, providing information on the school’s philosophy, curriculum, policies, and admission process.
• Prepare and mail information for school admission on an on-going basis including weekly inquiry packets.
• Enter data and documents (into the computer records and the application file) as supplementary information arrives (recommendation forms and partner organization applications).
• Welcome families who are coming for the interviews and tours when on campus.
• Prepare weekly schedule with all interviews for administrators, teachers, student interviewers and class visits.  
• Communicate interview schedules for faculty and staff through email.
• Coordinate student ambassador assignments with Director of Admission 5-8.
• Assemble admission materials for fairs and school visits.
• Track office supply and equipment needs.
• Assist with the registration at evening/weekend admission events including registration name tag process.
• Confirm parent conversations, interviews, prospective Family Mornings, Open Houses, and all events by email.
• Maintain applicant checklists as items are completed, and maintains attendance records for all admission events; notifies applicants of missing items.
• Prepare applicant files for scheduling and interviewing.
• Help with event EPRs, setup and tear down.
• Organize and manage calendar for K-12.
• Send all bulk K-12 email correspondence.
• Schedule all advocacy calls and school visits. 
• Divide physical time between the two campuses.

• Participate in the overall campus life (attending Town Meetings, performances, sports events, chaperoning, etc.).
• Attend regular meetings with the DoAs/E.M. Team as scheduled.
• Able to assist with interviews when necessary.
• Attend training and workshops as requested to strengthen job-related skills as needed.
• Follows guidelines for fulfillment of duties as described in the Employee Handbook.
• Other special duties and projects as assigned.

• Health & Safety
  • Coordinates with School Nurses (as necessary) to ensure safety for both current and prospective families as well as other members of the E.M. team.
• File Mgmt.
  • Maintain all shared K-12 electronic files for the E.M. team as well as scan and upload paper files to Blackbaud.

Oakwood School is a K-12 coeducational day school in North Hollywood, California that opened its doors in 1951. The school has remained faithful to its original mission ever since: to create a diverse educational environment where young people are partners with the adults who teach them and learn from them; where the best means of preparing students for the future is to immerse them in the present; where a healthy learning environment requires joy and humor as well as rigorous intensity; and where students’ intellectual and aesthetic depth – along with their capacity for empathy and moral courage – emerge out of authentic engagement with their teachers, one another, and the world around them.

Oakwood School is an equal opportunity employer committed to cultural diversity in our workforce. With purpose, Oakwood celebrates and affirms diversity of race, ethnicity, gender, sexual orientation, faith, family structure, socioeconomic background, age, and ability.